Filed Bylaw Link

Bylaws

Article I: Name and Location

Section 1. The name of this association shall be The Original Wildridge Association.

Section 2. The principal office of the association shall be located at the residence of the presiding President or at such other location as may be designated by the Board of Directors.

Section 3. The Board of Directors may establish additional offices for the transaction of business at such locations as deemed necessary by the Board.

Article II: Association Meetings

Section 1. The association shall hold an annual meeting for the Lot Owners each year In the month of August, at a time and place designated by the Board of Directors. Notice of the meeting shall be provided as set forth in Section 3 below.

Section 2. A special meeting of the Lot Owners may be called at any time by the President, or in the absence of the President, by the Vice President or the Board of Directors. A special meeting must also be called upon written request by at least ten (10) Lot Owners. Such requests must be submitted in the form of a letter and signed by the requesting Lot Owners.

Section 3. Written notice of the time, date, and location of all annual and special meetings shall be sent to all Lot Owners at least thirty (30) days prior to the meeting. The notice shall be provided by email to those Lot Owners with an email address on file. For those without email addresses, notice shall be sent by regular mail to the last known address of the Lot Owner, as recorded in the books of the association.

Section 4. The President, or in the President’s absence, the Vice President, shall preside at all meetings of the association. A majority of the Board of Directors must attend each meeting.

Section 5. Each Lot Owner shall have the right to vote at association meetings in person, by proxy, or by written or electronic ballot, in proportion to the number of lots owned by the Lot Owner.

Article III: Board of Directors

Section 1. The business and property of the association shall be managed by a Board of Directors, consisting of four (4) officers which consist of a President, Vice - President, Treasurer and Secretary, and not fewer than three (3) and no more than five (5) board members. Board of directors would total seven (7) to nine (9) members depending upon the number of board members. Directors shall be elected annually by the Lot Owners at the annual meeting, and each Director shall serve a term of one (1), two (2), or three (3) years, as determined by the position held. Directors shall serve until their successors are duly elected determined by the position they hold.

Section 2. Regular meetings of the Board of Directors are scheduled meetings held at consistent intervals, as determined by the Board (e.g., monthly or quarterly), to conduct the ongoing business of the Association. These meetings shall require at least two (2) weeks' notice provided to all Lot Owners. Such meetings shall be open to all Lot Owners, except in cases of emergency meetings, which may be convened with shorter notice.

Section 3. A quorum for the transaction of business at any regular or special meeting shall be five (5) Board members, which constitutes a majority of the Board.

Section 4. The Board of Directors shall be elected by the Lot Owners and shall serve as the officers of the association.

Section 5. If a vacancy occurs on the Board of Directors, a special election shall be held to fill the vacancy. The Board of Directors shall call a meeting for such purpose.

Section 6. The Board of Directors shall provide a budget for the upcoming fiscal year and a financial statement for the current fiscal year at each annual meeting of the association.

Section 7. Directors shall receive no compensation for their services. However, a Director or Lot Owner may, upon approval of the Board of Directors, be compensated for goods or services rendered to the association in an individual capacity. Directors, upon approval of the Board of Directors, may also be reimbursed for reasonable out-of-pocket expenses incurred in the performance of their duties.

Article IV: Oficers

Section 1. The officers of the association shall consist of a President, Vice President, Secretary, Treasurer, and three (3) additional Board Members.

Section 2. The President shall preside at all meetings of the association and the Board of Directors. The President shall exercise general supervision over the affairs of the association and the officers of the association. In the event of the President’s absence or inability to serve, the Vice President shall assume the President’s duties.

Section 3. The Secretary shall issue notices of meetings, attend meetings, record the minutes, and perform other duties typically associated with the office of Secretary.

Section 4. The Treasurer shall be responsible for the financial assets of the association, sign all checks, maintain accurate books of account, and provide financial statements to the Board of Directors as requested. The Treasurer shall also perform all duties customary to the office of Treasurer, including ensuring the proper deposit and disbursement of the association’s funds.

Section 5. The Board of Directors shall consist of elected members responsible for the governance and management of the Homeowners Association (HOA). Board members are elected by the Lot Owners and serve in a leadership role to act in the best interests of the community. Their duties include overseeing financial management, enforcing the association's bylaws and rules, maintaining common areas, facilitating communication with homeowners, ensuring compliance with applicable laws, and resolving disputes. Board members are expected to attend regular meetings, actively participate in decision-making processes, and uphold the principles of transparency, accountability, and integrity in all association matters. The collective goal of the Board is to improve the quality of life and promote harmony within the community. The Board of Directors may not make any major decisions affecting the homeowners without bringing such proposals to a vote. Any proposed changes must be approved by a majority of the homeowners.

Article V: Amendments

Section 1. These By-Laws may be amended by a vote of the Lot Owners representing a majority of all Lot Owners, at any annual or special meeting of the association, provided that the proposed amendment has been included in the notice of such meeting.

Officers with Conditions

Section 1. Principal Officers. The principal officers of the association shall include a President, a Vice President, a Secretary, a Treasurer, and three (3) to five (5) Board Members, all of whom shall be elected by the Lot Owners.

Section 2. Election. The officers of the association shall be elected annually at the annual meeting of the Board of Directors, and shall serve at the pleasure of the Board, in accordance with the terms established in these By-Laws.

Section 3. Removal. Any officer may be removed, with or without cause, by an affirmative vote of a majority of the Lot Owners at any regular or special meeting of the Board of Directors. A successor shall be elected at the same meeting.

Individual Officer Terms and Duties

President (3-year term):
The President shall serve as the chief executive officer of the association, preside over all meetings of the Board of Directors and the association, supervise other officers, and execute contracts and obligations on behalf of the association. The President shall also perform such other duties as prescribed by the Board of Directors.

Vice President (2-year term):
The Vice President shall assume the duties of the President in the event of the President’s absence or incapacity and shall perform such other duties as prescribed by the Board of Directors.

Secretary (1-year term):
The Secretary shall record the minutes of all meetings of the Board of Directors and the association, maintain the records of the association, and issue all required notices. The Secretary’s duties may be delegated to a managing agent, but the ultimate responsibility remains with the Secretary.

Treasurer (2-year term):
The Treasurer shall oversee the financial affairs of the association, maintain the financial books

and records, deposit the association’s funds in authorized depositories, and disburse funds as directed by the Board. The Treasurer shall also perform all duties customarily associated with the office and may delegate administrative functions to a managing agent.

Board Member (1-year term, 3-5 positions):
Board Members shall assist the Board in its governance duties and shall serve where help is needed. They shall be subject to the same term limits as officers.

Term Limits and Re-election

No officer shall serve more than two (2) consecutive terms in the same position unless no other Lot Owner volunteers for the role. In such cases, the officer’s term shall continue on a year-to-year basis, overriding standard term limits. Officers may be removed from the Board through a special election by the Lot Owners.